Article c7     Church General Meetings

c7.1.   There shall be four types of Church meetings:

c7.1.1.   Annual General Meeting

c7.1.1.1.     The Annual General Meeting shall be held within ninety days (90) of the financial year-end.

c7.1.1.2.     Notice and agenda for the Annual General Meeting shall be circulated at least fourteen (14) days before the meeting.

c7.1.1.3.     The Annual General Meeting shall be responsible for receiving and approving audited accounts;  appointment of auditors;  appointment of trustees;  appointment of the Call Committee;  election of Elders, Honorary Secretary, Honorary Treasurer, Board Chairpersons and members and Committee Chairpersons;  any other business, notice of which shall have been given to the Elders’ Court at least twenty-one days prior to the meeting.

c7.1.1.4.     The quorum for the Annual General Meeting shall be one hundred (100) or 25% of the members, whichever is the lower.

c7.1.1.5.     Motions debated at the Annual General Meeting shall require for adoption the support of a simple majority of votes cast.

c7.1.2.   Special General Meeting

c7.1.2.1.     A Special General Meeting shall consider resolutions on calling and/or dismissal of the Senior Pastor;  appointment of the Call Committee;  amending the Constitution of the Church;  acquiring or disposing of immovable property;  charging or developing any property for amounts in excess of 10% of the average annual operational budget computed over the previous three completed years;  dissolving the Church.

c7.1.2.2.     A minimum of twenty-one (21) days’ notice shall be given in writing before the meeting.

c7.1.2.3.     The quorum for a Special General Meeting shall be one hundred and fifty (150) or 50% of the members, whichever is the lower.

c7.1.2.4.     Motions covering any of the matters listed under Special General Meeting (c7.1.2.1 above) shall require the support of 75% of the votes of those attending.

c7.1.3.   Members’ Day

c7.1.3.1.     Members’ Day shall be held each year in the last quarter of the year to receive Elders’, Boards’ and/or Committees’ reports, and approve plans and budgets.

c7.1.3.2.     The quorum for the Members’ Day shall be one hundred (100) or 25% of the members, whichever is lower.

c7.1.3.3.     Motions debated at the Members’ Day shall require the support of a simple majority of votes cast.

c7.1.3.4.     A minimum of twenty-one (21) days’ notice shall be given in writing before the meeting.

c7.1.4.   Extraordinary Members’ Meeting

c7.1.4.1.     An Extraordinary Members’ Meeting may be called by the Elders or by any group of fifty (50) members requiring the Elders to do so, to address any matter seriously affecting the life of the Church.

c7.1.4.2.     The quorum for an Extraordinary Members’ Meeting shall be one hundred and fifty (150) or 50% of the members, whichever is the lower.

c7.1.4.3.     Motions shall require the support of 75% of the votes of those attending.

c7.1.4.4.     A minimum of twenty-one (21) days’ notice shall be given in writing before the meeting.

c7.2.   Procedures Governing Church General Meetings

c7.2.1.    In the absence of the Chairman and Vice-Chairman of the Elders’ Court, the Elders will elect an Acting Chairman from among their number to chair the meeting.

c7.2.2.    The Chairman of the meeting, with the approval of the majority of those present, may adjourn the meeting for any reason warranting such adjournment.

c7.2.3.    Except for the calling and/or dismissal of the Senior Pastor and Associate Pastors or the electing of leaders, which in all cases shall be by secret ballot, all other matters put to the vote may be decided by a show of hands.

c7.2.4.    In the event that a member cannot attend a meeting at which voting is required, that member may vote by proxy.  Such proxy vote must be received by the Honorary Secretary 24 hours prior to the meeting.  The vote shall count unless the motion is substantially amended.

c7.2.5.    In the event of an equality of votes, the Chairman of the meeting shall have the casting vote.

c7.2.6.    When the quorum is not attained for any of the aforementioned Church General Meetings, the Chairman shall adjourn the meeting.  No quorum shall be necessary for Church General Meetings which have been called for a second time due to the lack of a quorum at the first meeting.

c7.2.7   Generally accepted rules of order and procedure shall serve to guide all Church General Meetings.